The FIVA Events Commission
hat is the Events Commission and what does it do? That is a very good and often asked question. Well, it hardly comes as a surprise, that Events are one of FIVA’s major focus points as we promote and encourage the active use of our historic vehicles. The spirit of yesterday’s vehicles on tomorrow’s roads lives on within the Events Commission’s work to help to address FIVA’s broader mission of the protection, preservation and promotion of historic vehicles.
It is not just a question of placing events on the FIVA Events Calendar, appointing FIVA Stewards to International category events or even attending exciting Events Commission meetings.
Take the very successful FIVA World Rally 2018 held in Wales during late August and early September for example. The UK ANF applied to put this event onto the FIVA Events Calendar three years beforehand. Indeed in the same year, other countries also applied as so many countries are now hoping to host FIVA World Rallies for cars and motorcycles that these events are appointed several years ahead. So popular are they that we already have applications for FIVA World Rallies as far ahead as 2024.
For the more usual events, both National and International categories, the calendar applications for the following year usually start to come in about 6 months before the New Year. And these days we expect to have about 25 International and 80 National events worldwide on the Events Calendar each year.
For an International Category event, the Events Commission needs to be satisfied that the organiser is capable of organising and running such an event according to the FIVA Events Code and the rules and regulations pertaining to motoring events of countries in which the event will take place. The evaluation usually entails visiting, or getting an assessment of, the organiser’s National category event a year before it becomes an International event.
Moving on, no event organiser is just going to approach FIVA without some promotional work by us to make the organisers aware of the benefits to them, and indeed our FIVA members, of putting their events onto the FIVA Calendar. This promotion work is usually done through meetings with event organisers at exhibitions, events or at organisers’ offices as required. When FIVA’s work to ensure the rights of historic vehicle owners to continue to use their vehicles on public roads is explained, by far the greater majority of event organisers understand the need, and are only too willing, to support FIVA’s work.
Some organisers may not be aware of what FIVA is and what its mission is; this also needs to be explained. Indeed the FIVA ID Card system also needs to be explained to them to help organisers to select appropriate vehicles by not only looking at the participant’s event entry form but also to study vehicles’ FIVA ID cards during the process.
For International category events the event will have a trained FIVA Steward appointed who can help and guide the organisers and, if any disputes arise, help with making any judicial decisions as required. After such events, the Steward submits a report to the Events Commission and the event organiser, where any issues arising can be raised and dealt with as required.
From an International pool of circa 40 trained and experienced FIVA Stewards the Events Commission appoints a FIVA Steward for all International category events. And our Stewards must attend a FIVA Stewards’ Seminar, at their own expense, once every two years to maintain their knowledge of event rules and regulations. The FIVA Steward is thereafter given a license valid for 2 years.
The Events Commission has published a FIVA Events Code with relevant Annexes to help to guide event organisers. A Stewards’ Handbook is also published to help our Stewards.
The Events Commission also annually decides on a list of four Premier events (1 in each Continent) from within the annual FIVA Events Calendar at which four FIVA “Best Preserved Vehicle” awards will be presented to the most deserving participants. We also compile a list of ten events worldwide where ten “Spirit of FIVA” awards will be presented to deserving participants. And to thank the organisers of International Category events each organiser is presented with a FIVA International Event Award. All of these awards are highly treasured by the recipients!!
The FIVA Events Commission is also one of the key FIVA links with the world motorsports governing body – the FIA.
Internally the Events Commission has ongoing cooperation with all the other FIVA Commissions to ensure FIVA’s mission is fully addressed.
I think that is enough to be going on with for now. Hopefully, this short insight into the work of the FIVA Events Commission has been of interest and whetted your appetite to maybe come and join us in our work to protect, preserve and promote historic vehicles.
Text written by Tony Davies, FIVA Vice-President Events
The goals of the FIVA Events Commission
Under Article 7 of the FIVA Statutes and Rule 4 of the Internal Rules the General Assembly delegates the authority to oversee motoring events to its Events Commission (EC). The EC’s remit covers all matters concerning the organisation, direction and management of such events within the FIVA specified sector of interest. Internal Rule 4.5 authorises the FIVA Events Commission to issue codes as required to govern FIVA registered events.
Aims and tasks
The Events Commission will meet at least twice a year to progress its programme of work, exchange information and to investigate further opportunities to launch better services to FIVA members and Event organisers. In the meantime the Events Commission Chairman, Vice Chairman, Secretary and Treasurer will undertake the day-to-day tasks of the Commission. Liaison with other FIVA Commissions and external authorities will take place to ensure a cohesive approach to motoring events within FIVA.
Structure and Procedures
- Liaison with the FIVA General Committee
- Liaison with other International Federations and Organisers of events
- Liaison with other FIVA Commissions, Strategic planning and review of EC programmes
- Management, planning and overseeing the operation of, and division of effort for, the Events Commission programme of work
- Planning for and preparation of the Events Commission’s annual Work Programme and budget
- Liaison with FIVA Ambassadors
- Liaison with FIVA Stewards regarding their availability, event appointments and timely completion of their Event reports
- Coordination of projects for members of the Events Commission
- Potentials for Sponsorship
- Liaison with Event Organisers directly and at exhibitions e.g. Race Retro, Essen
- Organisation and management of the FIVA International and National Events Calendar
- Checking the Regulations of events regarding their conformity with the FIVA Events Code and Annexes
- Management of the Events Commission’s website content
- Liaison with the FIVA Web-master and FIVA General Secretary to ensure the presence of up-to-date EC information and its activities
- Contact with ANFs and member Clubs regarding their events
- Liaison with Commercial entities that may be of assistance to FIVA Event Organisers
- Administration of the Events Commission’s activities
- Organisation of meetings and support for training seminars etc.
- Resolution of sponsorship issues
- Contact with ANFs and their member clubs
- Manage the Events Commission budget in conjunction with the Chairman
- Ensure EC members are aware of the EC’s financial constraints
- Ensuring the invoicing of FIVA Calendar Registration fees via the FIVA Office
- Maintain a running spreadsheet of expenditure against EC cost centres
- Advise the EC when cost centre financial provision is approaching limits
- Liaise with the FIVA VP Finance as required
Events Commission Members
- Ensure their familiarity with FIVA Events taking place within their domicile
- Ensure their familiarity with events organised by Clubs within their domicile but taking place within other nations.
- Ensure they are familiar with and contribute to the Events Commission programme of work
- Undertake specific projects as agreed by the Events Commission
- Make regular progress reports of their projects to the Events Commission.
- Keep the EC Chairman, Vice-Chairman, Secretary and Treasurer up-to-date with their projects’ progress and problems
What good is a classic vehicle without the opportunity to use it?
Therefore the FIVA, its’ ANFs and their Clubs organise events for all vehicles more than 30 years old so that virtually all owners of all types of classic vehicles can participate in one or more of these events.
FIVA Event Definitions
International Events 2019 V2
An event run according to the FIVA Events Code, registered by FIVA through their Events Commission and for which FIVA will appoint a Steward.
An event overseen by the National Authority (ANF) of FIVA as defined in Art.4 of the FIVA Statutes and Para.1 of the FIVA Internal Rules. Such events are run generally in their own country according to the FIVA Events Code and for which the ANF, or event organiser, will appoint a National observer.
An event of a touring but competitive nature in which the greatest speed is not a deciding factor, but in which average speeds (50km/h or less on public roads) must be imposed. The organising club must be a member of, or affiliated to, FIVA as defined in Art. 4. of the FIVA Statutes.
An event of a touring nature that is generally non-competitive with or without classification. Any classification should not be decided by speed or timing elements. The organising club must be a member of, or affiliated to, FIVA as defined in Art. 4. of the FIVA Statutes.
An event that provides historic vehicle owners with an opportunity to display their vehicles and for them to be judged on their appearance. The organising club must be a member of, or affiliated to, FIVA as defined in Art. 4. of the FIVA Statutes.
An event that provides historic vehicle owners with an opportunity to display them to the public. The organising club must be a member of, or affiliated to, FIVA as defined in Art. 4. of the FIVA Statutes.
- Class A: (Ancestor) Vehicles built up to 31st December 1904
- Class B: (Veteran) Vehicles built between 1st January 1905 and 31st December 1918
- Class C: (Vintage) Vehicles built between 1st January 1919 and 31st December 1930
- Class D: (Post Vintage) Vehicles built between 1st January 1931 and 31st December 1945
- Class E: (Post War) Vehicles built between 1st January 1946 and 31st December 1960
- Class F: Vehicles built between 1st January 1961 and 31st December 1970
- Class G: Vehicles built between 1st January 1971 and 31st December 1980
- Class H: Vehicles built on or after 1st January 1981 and the FIVA age limit as defined by the HISTORIC VEHICLE DEFINITION
All FIVA registered International and National events should use these classes; sub-divisions are allowed. Other forms of classification may be used if they are part of historic tradition.
Important information for organising a FIVA event
FIVA is an international federation and the FIVA Events Commission helps its event organisers and provides them with the correct information about organising events in foreign countries. Of course you can always contact the ANF of each country but in the documents below you will find some basic principles about organising events in a foreign country.
Even within Europe, you will find that in the field of organising events, we are still some way from having unified regulations.
We will update this information on a regular basis. Meanwhile, if you have any suggestions or questions, please don’t hesitate to contact us.
Stewards for international FIVA events
- 2019 listing V2.1
- Stewards for International FIVA events
- Argentina: Alec Daly, Daniel Claramunt, Ricardo Battisti
- Colombia: Ricardo Morales Rubio
- Cyprus: George Ioannides, Victor Papadopoulos
- Denmark: Henning Thomsen, Niels Jonassen
- France: Patrick Rollet
- Greece: Nikos Charalambopoulos
- Germany: Carl-Michael Emer, Carsten Krukenkamp, Detlef Krukenkamp, Gerhard van Ackeren, Johann Koenig, Jürgen Ockens, Ralf Stamm, Rainer Hindrischedt
- Hungary: Laszlo Tomcsanyi
- Japan: Seiichi Saito
- The Netherlands: J.J. Dólleman, Jos Jurriëns
- Poland: Bartosz Balicki, Marek Gacek
- Slovak Republic: Valentin Zbynovsky
- Spain: Antonio Arderiu Freixa, Joan Espelt, Josep Ma Companys
- Switzerland: Daniel Fischlin, Frank Aeschlimann, Lukas Oberholzer, Mark Rufer, Ruedi Muller
- United Kingdom: Tony Davies, Malcolm Grubb, Guy Woodcock
- Uruguay: Carlos Scoseria
- U.S.A.: Mark Gessler
Documents of the FIVA Culture Commission